How to Successfully Conduct a Board Room Meeting

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A board meeting is an official gathering which brings together the leaders of an organization to discuss governance oversight, decision-making, and other issues. The meetings can be scheduled regularly (such as monthly or quarterly) or on a whim, depending on the urgency of the issue.

A well-structured agenda drives the flow of a boardroom meeting making sure that all crucial issues are addressed within the time allotted. It is crucial to keep minutes of meetings brief and clear so that board members can review them later, or forward them on to other stakeholders.

The most productive meetings conclude with the following list of tasks and actions that the board can pursue between meetings. Boardable’s Minutes Maker allows you to quickly create and publish the notes of board meetings for distribution. The Task Manager allows you to assign specific tasks to board members. Distribute minutes as fast as you can, but ideally one week after the next meeting. This will ensure that attendees know their duties and responsibilities.

It’s also crucial to establish an environment that encourages cooperation and respectful communication. Inspire different perspectives and use the communication tools of the board portal to promote active listening.

It is also beneficial to hold regular informal meetups outside of the boardroom, to create friendship and a more natural flow of conversation during formal meetings. This is particularly beneficial in the event that your business has an international presence, where you can take the board members to operational sites and observe how things go in the field. This will help the board become more involved in the business and improve the bottom line.