How to Share and Edit Your Data Safely

It is essential to send your files securely when dealing with sensitive information. Ensure that you only share the data with link those who require it. This will reduce the chance that a significant portion of your data will fall into incorrect hands inside the event of a leak or breach. Use devices to prevent unauthorised editing of files. There are programs that can protect files from being encrypted in the event that you and a third party are working together on an Excel spreadsheet, for instance it guards against accidental or malicious changes and ensures that numbers are accurate.

Watermarking your files is also beneficial. It adds an extra layer of security, and allows you to track who uses your files. You can also add an expiration date to download links, and then remove access after a specific time. This will keep hackers out or even employees with no authorization from keeping personal data for longer than they are required to do so by company policies. Create a manual to guide your employees on how to erase a file repeatedly.

The sensitive information stored on your devices, be it research data, student information or carefully designed spreadsheets and other documents is extremely valuable. If you make mistakes, your private data can be exposed to the public, causing financial losses or damaging your reputation.